Fleet & Equipment Suite

Vehicle & Heavy Equipment Management

Fleet Tracking • Maintenance • Fuel Control • Full Lifecycle Visibility

An advanced management system for vehicles and heavy equipment — covering maintenance scheduling, fuel and usage tracking, operator assignment, and complete asset lifecycle control for construction, logistics, and industrial fleets.

0% Fleet Visibility
0 Downtime Surprises
0/7 Tracking
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A Look Inside Your Workshop

Real screens from the platform — from the first job intake to the final invoice and report.

Workshop dashboard with active and pending job counts, monthly revenue, customers, inventory alerts, a six-month revenue chart, jobs by status and recent jobs

One Dashboard for Your Whole Workshop

See active jobs, pending jobs, monthly revenue, customer count and inventory alerts the moment you log in. Six-month revenue, a jobs-by-status breakdown, recent jobs and low-stock alerts sit right below, with a date range filter to look back at any period.

Active Jobs Revenue Trends Jobs by Status Inventory Alerts
Job intake form with customer search, phone and email, vehicle or equipment details including plate, VIN or chassis number, reading in KM, complaint field and photo upload

Fast Job Intake

Register a vehicle or heavy machine in one guided form. Search or enter the customer, add plate or VIN/chassis number, make, model, colour and mileage or hours, then describe the complaint. Attach photos from your files or camera, and generate a Job ID in one click.

Customer Search VIN / Chassis Photo Upload Auto Job ID
Workshop process table tracking each vehicle or equipment job through pending, inspecting, repairing, testing, completed and delivered stages with progress bars

Track Every Repair Stage

Follow each job from intake to delivery on one board. Every vehicle and machine shows its current stage, status, progress bar and complaint or work description, with stage counts across the top so you know what needs attention first.

Pending Repairing Testing Delivered
Parts inventory table with category, in-stock quantity, minimum required and stock status, plus billing summary with draft and confirmed invoices and service revenue

Parts Inventory & Billing Control

Keep spare parts such as filters, brake pads, engine oil and spark plugs under control. Low-stock items are flagged against their minimum levels, and every invoice is tied to its job, customer and vehicle, from draft through confirmed, with service revenue totals.

Spare Parts Low-Stock Alerts Invoices Service Revenue
Customer and equipment record screen with customer profile, vehicle details, service history timeline, recent jobs, and equipment list with thumbnails and status

Customer & Equipment Records

Open a customer and see their contact details alongside every vehicle and machine they own. Each asset has its own details and service history timeline, recent jobs, and a status-tagged equipment list, so the full history is always one click away.

Profiles Vehicles Service History Search
Reports and insights screen with job trends bar chart, service revenue line chart, inventory alerts donut, invoice status donut, technician performance bars and export button

Reports & Workshop Insights

Review job trends month by month, service revenue growth, inventory alerts (low stock, reorder soon, out of stock), invoice status (paid, pending, overdue, draft) and technician performance on one dashboard. Export the reports when you need to share them.

Job Trends Service Revenue Technician Performance Export Reports

Complete Fleet & Equipment Control

From a single truck to a full construction fleet, manage every asset from one dashboard.

Real-Time Tracking

Monitor vehicle and equipment location, status, and utilization across all your sites.

Preventive Maintenance

Automated service schedules and alerts based on usage hours, mileage, or calendar intervals.

Fuel & Usage Tracking

Log fuel consumption and operating hours to control costs and catch anomalies early.

Operator & Driver Management

Assign operators, track licenses and certifications, and log driver/operator history.

Documentation & Compliance

Store registration, insurance, permits, and inspection records with expiry reminders.

Cost & Lifecycle Reports

Analyze total cost of ownership, downtime, and depreciation across your entire fleet.

Reduce Downtime, Control Costs

Purpose-built for industries that depend on vehicles and heavy machinery every day.

Proactive Alerts

Get notified before maintenance is due, documents expire, or usage limits are hit.

01

Multi-Site Support

Manage fleets and equipment across multiple projects, yards, or locations centrally.

02

Mobile-Ready

Field teams can log checks, fuel, and usage directly from the field on any device.

03

Integrates With IBM

Connect seamlessly with Integrated Business Management for unified accounting and reporting.

04

Onboarding Your Fleet

We get your vehicles and equipment into the system quickly and accurately.

01

Asset Inventory

We catalog every vehicle and piece of equipment with full specifications.

02

Configuration

We set maintenance schedules, alerts, and reporting rules for your operation.

03

Team Training

Operators, drivers, and office staff are trained to log data correctly from day one.

04

Go-Live & Support

Your fleet goes live on the platform with ongoing support from our team.

Take Control of Your Fleet & Equipment

Talk to our team about deploying Advance Vehicle & Heavy Equipment Management for your operation.